AI-Based Guideline Generator

Public administrations face growing demands for efficiency, transparency, and digital transformation. With our AI-supported funding guideline generator, we address these challenges by significantly simplifying and accelerating the creation of administrative guidelines. The solution reduces bureaucratic complexity and contributes to a sustainable, modern administrative practice.

We are developing an AI-based guideline generator for Saxony-Anhalt that automates, standardises, and renders transparent the previously time-intensive process of drafting funding guidelines. The no-code application decomposes complex legal texts into clearly structured sub-questions and translates them into a visual flow chart. This chart illustrates decision-making and process steps, thereby providing transparency across workflows and review points.

On the basis of this flow chart, the system generates an adaptive questionnaire. The responses of administrative staff systematically populate the relevant fields, identify potential variations, and generate text module suggestions. The generator then assembles the corresponding modules into a coherent draft guideline. These semi-automated proposals are reviewed and validated by legal experts, ensuring both procedural efficiency and legal accuracy.

The system combines flexibility with standardisation. Flexibility is achieved through modular text components and parameterisable rules that can be adapted to different funding contexts. Standardisation results from a uniform structure, consistent review logic, and traceable documentation. In operational practice, these features reduce the need for clarifications, shorten approval cycles, and enhance coordination among all involved actors – from specialist departments and ministries to applicants.

The advantages are multifaceted. Specialist departments benefit from reduced workload in recurring legal reviews, while IT units profit from a modular, scalable architecture with open interfaces. Overall, the predictability and effectiveness of funding programmes increase – particularly within the framework of time-sensitive EU funding cycles.

Methodologically, the project integrates process mapping, legal design, and agile software development. Process mapping identifies procedural bottlenecks, legal design ensures clarity and accessibility of language, and agile prototyping enables continuous, practice-oriented optimisation. As an open-source solution, the application can be further developed and adapted to emerging administrative needs.

Furthermore, the tool is not limited to funding guidelines, but can be applied to numerous areas of administration. Whether statutes, notices or guidelines – wherever legal texts need to be standardised and applied flexibly, the generator offers a sustainable solution.

The funding guideline generator makes administration easier, faster and more user-friendly. It is a step towards modern, digital and adaptive administration.